Background


The Los Angeles County Arts Commission provides leadership in cultural services for the County, encompassing 88 municipalities and approximately 140 unincorporated areas, including funding and job opportunities, professional development, and general resources.

The Arts Commission funds nearly 400 nonprofit arts organizations through a two-year $9 million grant program, runs the largest arts internship program in the country, coordinates the LA County Arts Education Collective, manages the County’s civic art policy, and produces free community programs.

The Arts Commission is undergoing a dynamic transformation with the recent hiring of the new Executive Director, and the historic transition to the first LA County Department of Arts and Culture.

In April 2017, the Board of Supervisors unanimously adopted the Cultural Equity and Inclusion Initiative which included 13 recommendations for expanding access to arts and culture for residents across LA County. One of these recommendations calls for the development of the first-ever County Cultural Policy.

In April 2018, LA County became the first local government in California to formally adopt the Declaration of Students’ Rights to Equity in Arts Learning, recognizing the importance of arts education for all students regardless of race, culture, religion, national origin, place of residence, socio-economic, or legal status. Consequently, the Board of Supervisors identified the need for an updated regional plan for arts education that reflects the current priorities and educational landscape of LA County.

Project Overview


Through this RFP, the Arts Commission seeks to identify a consultant to plan and implement the development of both the LA County Cultural Policy and the updated LA County Arts Education Regional Plan. The Arts Commission recognizes these are two distinct projects that require a coordinated approach to public and stakeholder engagement.

LA County Cultural Policy
Per the direction of the Board of Supervisors to advance cultural equity and inclusion in every sector of our civic lives, the Arts Commission is to draft a cultural policy for LA County with concrete elements focused on equity, diversity, inclusion, and access that would solidify the gains made through the CEII process and recommendations, and will serve as a framework for how all LA County departments, as well as commissions and major initiatives, can contribute to cultural life.
LA County Arts Education Regional Plan
The importance of equitable public instruction in the arts continues to surface as a key priority of the Board of Supervisors due to the positive ways the arts impact students’ academic, socio-emotional, and career development. In response to this priority, the Board unanimously adopted the Declaration of Students Rights to Equity in Arts Learning in April 2018, and subsequently directed the Arts Commission to report back with a process, plan, and budgetary needs for updating the 2002 Arts for All: LA County Regional Blueprint for Arts Education. The Arts Commission reported back with a process that would involve County-wide outreach, community forums, online feedback, working groups, the LA County Arts Ed Collective Leadership Council, and community advisors. The process would also include youth, parents, teaching artists, arts organizations, classroom teachers, and school district administrators representing all five LA County Supervisorial Districts. The plan proposes to submit a completed LA County Regional Plan for Arts Education to the Board for consideration by spring 2019.

Project Tasks & Deliverables Overview


The consultant will facilitate the planning and implementation processes for the creation of the following guiding documents:

  • LA County Arts Education Regional Plan
    • Conduct a collaborative public participation process consisting of a minimum of five advisory committee meetings, up to fifteen community forums, ten smaller working groups, and three resource meetings
    • Integrate stakeholder conversations that address the issues of diversity, equity, and inclusion throughout the facilitation process
    • Incorporate interactive arts experience into all community forums
    • Produce a facilitation toolkit that enables school and community leaders to engage their networks of students and parents in the regional planning process
    • Work closely with the Arts Commission staff to write the Arts Education Regional Plan based on recommendations surfaced through the process
  • LA County Cultural Policy
    • Conduct a participation process to consult with various stakeholders consisting of meetings, interviews, or other information-gathering methods to inform development of the policy
    • Integrate stakeholder conversations that address the issues of diversity, equity, and inclusion throughout the facilitation process
    • Incorporate an interactive arts experience into the process
    • Work closely with the Arts Commission staff to write the County Cultural Policy based on stakeholder input surfaced through the process

Completion Dates


LA County Cultural Policy: June 30, 2019

LA County Arts Education Regional Plan: August 30, 2019

Eligibility


The ideal consultant(s), which may be a firm or team, will have

  • Demonstrated experience conducting community engagement, stakeholder facilitation, and strategic planning processes
  • Demonstrated understanding of the arts, culture, and education ecosystems of LA County
  • Expertise as relates to issues of diversity, equity, and inclusion within the arts and within education
  • A track record of client collaboration and clear communication
  • A Capacity to complete the tasks described in this RFP within the time frame provided
  • A Commitment to providing exceptional customer service and responding to client requests in a timely fashion

Selection Criteria


Proposals will be judged on the relevance of the principals’ qualifications and experience, the quality of the proposed approach, the ability to commit to the timeline, and cost efficiency.

Selection Process


Proposals will be reviewed by staff from the LA County Arts Commission.

To Apply


Please submit all of the following items:

  • A narrative proposal that describes how you will meet all deliverables (no longer than five pages)
  • Resume(s) of all key personnel who will work on the project
  • Proposed schedule and overall timeline
  • A budget that shows all costs associated with the performance of the required services
  • At least three relevant work samples that demonstrate how you meet the eligibility requirements (this may include links to online work samples)

Deadline for Applications


Application materials must be submitted by October 12, 2018, 5PM PDT. Any application materials received after the date and time specified above may be rejected and considered non-responsive.

Please submit materials
By email to: Megan Kirkpatrick, Senior Manager MKirkpatrick@arts.lacounty.gov

OR

By mail to: Los Angeles County Are Commission
Attn: Megan Kirkpatrick, Senior Manager
1055 Wilshire Blvd., Suite 800
Los Angeles, CA 90017

If sending by mail, please send five hard copies of the full application materials.

If you have questions, please email Mkirkpatrick@arts.lacounty.gov no later than Wednesday, September 26. An FAQ with responses will be posted no later on LACountyArts.org no later than Friday, September 28.

Additional Information


  • Late proposals will not be considered.
  • The Arts Commission reserves the right to accept or reject any and all responses received, or hire a vendor through another process.
  • This request for proposals does not constitute an offer to contract or a promise for remuneration, recognition, or any other thing. Submission of any materials in response to this request for proposals will not constitute an express or implied contract. The information contained and/or any program or event described herein may be changed, amended, modified, canceled, revoked, or abandoned without notice at any time and for any reason at the sole discretion of the Arts Commission or the County of Los Angeles.
  • If the consultant’s proposal is selected, the consultant will be required to enter into a contract with the County of Los Angeles.