Applicants should be aware that CIAG awards require certain administrative responsibilities. Reference the General Terms and Instructions to find information about managing your grant, meeting grantee requirements, and receiving payments.
Who Can Sign the CIAG Contract?
The contract may be executed in one of two ways:
By two members of your organization's board of directors
The contract may be executed by two members of your organization's board of directors. To be effective, one signature must be by the President, Vice-President, or Chairman, and the other signature must be of the Secretary, Assistant Secretary, Chief Financial Officer, or Treasurer.
For example: a contract signed by the President and Secretary is acceptable while a contract signed by the President and the Vice-President, or by the Secretary and the Chief Financial Officer, is not be acceptable.
Note: a person may hold more than one position within your organization. For example, an Executive Director may also sit on the board, and may sign contract using his or her board title in combination with a second signer. However, holding the title of Board President or Executive Director does not automatically mean that person has authority to bind the organization into a contract.
By a single person given authority by your organizations the Board of Directors
Your organization's board of directors may delegate the authority to sign the contract to a single person (e.g., the Executive Director), and this person may sign the contract on behalf of your organization.
In such case, you must provide evidence of the person's authority to sign the contract. Such evidence typically takes the form of a resolution adopted by your organization's board of directors, or your organization's articles of incorporation.
Note: Arts Commission staff and county counsel must approve this document prior to execution of the grant contract.