Photo Courtesy of Ryman Arts.
The following requirements must be met by your organization to ensure compliance with reporting procedures for the Community Impact Arts Grant award. If you fail to comply with applicable requirements, your contract may be suspended or terminated, and you may forfeit some (or all) of the grant award.
The Department of Arts and Culture has transitioned to a new online grants management system for applications, forms, and grants. All existing grant reports, new applications, and forms will only be available via the new SurveyMonkey Apply system.
Grantees are required to acknowledge the Los Angeles County Board of Supervisors and Arts and Culture on all materials, websites, publications, flyers, marketing materials and announcements (printed or digital) for organizations, projects, programs, or materials funded through the Community Impact Arts Grant Program. This is completed through:
- Placement of the Department of Arts and Culture logo and
- Use of the following credit line: "This [ORGANIZATION / PROJECT / PROGRAM / PERFORMANCE / EXHIBITION] is supported, in part, by the Los Angeles County Board of Supervisors through the Department of Arts and Culture."
In addition to the logo and credit line, any printed list of contributors to an organization or program funded by this grant should include the “Los Angeles County Department of Arts and Culture”.
Grantees are also encouraged to use the Department of Arts and Culture's handles and hashtags when posting on digital and social media about receiving this OGP grant and any activities supported by the Organizational Grant Program: @LACountyArts #LACountyArts.
Logos
Grantees are required to send one letter from your executive director, board chair, or both, thanking the Board of Supervisors for the grant and providing details regarding your CIAG project and its impact in your community.
The letter of acknowledgement must be sent to the Board of Supervisors at the beginning of the grant period and no later than December 31. It should detail the impact of the grant on your organization as well as the communities served, and should be sent directly to your Los Angeles County District Supervisor at the email address(es) listed on this page.
To confirm your organization’s District and Supervisor, please visit https://appcenter.gis.lacounty.gov/districtlocator/. If your organization serves more than one District, please send letters to each applicable Supervisor.
NOTE: Copies of letters must also be emailed to the Department of Arts and Culture. Send letters to the attention of the Arts Commissioners at the email address listed below. Staff will track all sent letters for completion and compliance. We also invite you to share the news of your grant and thank the Board of Supervisors on social media.
Supervisorial District |
Supervisor |
Email Address |
Social Media Handle |
| District 1 | Hilda Solis | firstdistrict@bos.lacounty.gov | @HildaSolis |
| District 2 | Holly J. Mitchell | HollyJMitchell@bos.lacounty.gov | @HollyJMitchell |
| District 3 | Lindsey P. Horvath | ThirdDistrict@bos.lacounty.gov | @LindseyPHorvath |
| District 4 | Janice Hahn | fourthdistrict@bos.lacounty.gov | @SupJaniceHahn |
| District 5 | Kathryn Barger | kathryn@bos.lacounty.gov | @SupervisorKathrynBarger |
| Board of Supervisors | @LACountyBOS | ||
| Department of Arts and Culture | ciag@arts.lacounty.gov | @LACountyArts #LACountyArts #CIAGArtsFunding |
The Discover Los Angeles website is a digital platform connecting events and destinations countywide with links to regional public transit. DiscoverLosAngeles.com offers a platform for outreach and accessibility and provides a web portal that supports online information dissemination.
Grantees are encouraged to post publicly accessible programs and events on http://www.discoverlosangeles.com.
How to Post on Discover LA
- If you do not already have one, create an account (https://www.discoverlosangeles.com/user/register)
- Submit your event (https://www.discoverlosangeles.com/user?destination=what-to-do/events/submit)
LA Tourism Webinar
On October 18, 2022, the Department of Arts and Culture partnered with LA Tourism on a webinar that provided a tutorial on how grantee nonprofit organizations can load their events and exhibits to Discover Los Angeles which feeds the LA Tourism website calendar. Find resources from that event in the body of this page.
PDF Resources
You will be filling out the report forms via SurveyMonkey Apply.
OGP grants are paid on a reimbursement basis each year. Grantees will receive no more than half of the grant award each year. In order to receive reimbursement, please note:
- Grantees must submit payment requests to the Department of Arts and Culture at least once and no more than twice each year.
- Final reporting documentation are due by June 1 of each OGP year.
- Payment requests must be submitted through the online grants system by August 1 of the first and second year of the grant cycle.
Payment Request and Reporting
All documentation including budget, invoice, and reporting form must be submitted online via SurveyMonkey Apply. Once you log in, you will need to find the corresponding forms and then submit them via the grants system.
- Online Sample Report Form
- Online invoice and proof of expenses*
- Proof of Arts Department Recognition
- One to three images (upload high resolution JPG files), no more than three are required.
- Authorization for use of images.
- Letter of
acknowledgement
and/orsummary of impact
to the Board of Supervisors. - Demographics Questionnaire (year 2 report only). Organizations will now provide quantifiable data about participation and project reach via this new section in the report form.
- Zip Code List (year 2 report only). A list of zip codes for locations of programming during the two-year grant cycle.
*Proof of expenses may be requested post-submission during report auditing by grants staff, they do not need to be submitted unless you have been selected for an audit.
NOTE: Providing proof of expenses are no longer a requirement for OGP 1 invoicing purposes, however all grantees regardless of OGP budget category will be required to maintain financial records to verify compliance for three years. The grantee will compile, maintain, and permit access to records as required by applicable regulations, guidelines, or other directives. If you are selected for an audit, you must have and submit proof of expenses for review to grants staff upon request.
- OGP contracts run through June 30. All project expenses must be incurred by June 1 and expended no later than June 30 of each year.
For detailed instructions and information about invoicing and reporting requirements (and our online reporting system), please refer to the General Terms and Instructions.
Reporting Workshop Resources
A pdf of the Powerpoint presentation used during the OGP Year 2 Reporting Workshop.
A pdf of the Powerpoint presentation used during the OGP Year 1 Reporting Workshop.
Watch the webinar video for Year 1 grantees.
Watch the webinar video for Year 2 grantees.